Constitution of the Drummond Civic Association

(Ratified at the AGM on 8/2/24)

The Association shall be called Drummond Civic Association.

Aims: The Association is formed to conserve the Drummond Place area as a place to live and an area of high architectural value, and to maintain close liaison with similarassociations within the New Town.

Membership: Membership is open to all residents in the Drummond Place area and to others who share the Association’s aims.

Committee: The Association shall be represented and its affairs managed by a Committee.

The Committee should comprise at least 5 and no more than 10 members of the Association.

The Committee shall appoint a Chairperson, Secretary and Treasurer, all of whom shall be ex officiis members of the Committee. Each Committee member shall demit office at the conclusion of the Annual General Meeting coinciding with the end of his/her fourth term of office and shall be ineligible for re-election until the following AGM unless no other member of the Association has made the Committee aware that they are prepared to serve on the Committee in place of that person. Any vacancy arising in the membership of the Committee may be filled by the Committee’s appointing a member of the Association to hold office until the next AGM.

Meetings: There shall be an AGM requiring not less than 21 days’ notice. Twelve members will form a quorum. Other meetings, normally requiring a minimum of 7 days’ notice, shall be called at the Committee’s discretion. Should five members make a written representation to the Secretary, a meeting will be convened.

Finance: To meet inevitable running expenses (stationery, website etc) a voluntary subscription will be invited, payable annually to the Treasurer. The Committee will each year suggest a minimum amount per household. Donations in excess of this will of course
be welcome.

The Treasurer will hold funds on behalf of the Association, and accounts of the Association’s transactions will be made up for submission at its AGM.

In the event of the Association being wound up any residual funds will be donated to another local organisation sharing the aims of the Drummond Civic Association.